Collection Receipt
A printable two-copy receipt that documents a payment received from a customer with the date, serial no., amount (in figures and words), payment method, and remaining balance owed; the list of issued receipts is on a separate tab.
Payment Voucher Example (Excel Template)
A payment made receipt (tediye makbuzu) is a document a business issues when it PAYS money out of its cash drawer. The person receiving the money signs it, and it shows who was paid, how much, on what date, by what method and for what. "Tediye" means payment, so it is the reverse of a payment received receipt: the business that receives the money issues a payment received receipt, while the business that pays prepares the payment made receipt, gets the other party to sign it and keeps it. It is most often used for payments that have no invoice or sales slip: a day laborer's daily wage, a staff advance, a small service bought from an individual, a cash refund to a customer. The first tab of this file is the receipt itself, ready to print; the same page holds two copies, the signed one that stays with you and the one that goes to the person receiving the money, and the lower one fills in automatically. On the second tab you keep every receipt you have issued in a single list by serial number, and the third tab totals the payments by expense type.
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Excel (.xlsx) · formulas, drop-down lists and colored alerts built in · no membership required.
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What columns are in the template?
| Column | What it does |
|---|---|
| Series / Serial No | The receipt number (e.g. T-0057). Use a separate series from your payment received receipts so incoming and outgoing documents don't get mixed up. A cancelled receipt is not deleted; it stays in the list marked "Cancelled". |
| Date | The day the money was actually paid. For payments by check or promissory note, write the due date separately. |
| Payee (Person / Company) | The name of the person receiving the payment, or the company name, and a phone number. This is the person who will sign the receipt. |
| National ID / Tax No. | Optional. To show definitively who the payment was made to later on; it is personal data, so ask for it only if you really need it, and store the receipt accordingly. |
| Amount (In Figures / In Words) | The amount paid, in figures and in words in the form "Only … Turkish Lira". The words line protects against the figure being altered afterwards. |
| Payment Method | Drop-down list: cash, bank transfer / EFT, credit card, check, promissory note. For a check or promissory note, write the bank, serial number and due date in the "Check / note details" row. |
| Reason for Payment | What the money was paid for, such as "2 days' wages", "September advance", "refund for returned product" or "payment for August purchases". This is the first question anyone will ask later. |
| Expense Type | Drop-down list: supplier payment, daily wage / labor, advance, rent, freight / cargo, customer refund, other expense. The summary tab totals payments by these types. |
| Signatures | The name and signature of the person receiving the money (this is the real proof), plus the signature and stamp of the authorized person at the paying business. |
| Receipt List (Data tab) | A one-line record of each receipt: serial no., date, payee, reason, expense type, payment method, amount, status and the person who paid. |
How to use it
- Download the file and enter your business name, address and phone number at the top of the "Payment Made Receipt" tab.
- Before making the payment, give the receipt the next serial number after your previous payment made receipt, and enter the date and the name of the person who will receive the money.
- Enter the amount in figures, fill in the "In words" line by hand, pick the payment method and expense type from the lists, and write the reason for payment clearly. If you are paying by check or promissory note, add the bank, serial number and due date.
- Print the page and, as you hand over the money, have the person receiving it sign the TOP copy, which stays with you; give them the lower copy, which is filled in with the same details.
- Add the receipt as a single row on the "Data" tab and record the same outgoing payment in your cash book too; don't delete a wrong receipt, select "Cancelled" and issue a new one.
Who is it for?
- Tradespeople, construction and warehouse businesses that hire day laborers, porters or craftsmen and pay daily wages in cash
- Small businesses that give staff advances and need a signed document when deducting the advance from wages
- Stores that make cash refunds to customers or buy small services from individuals without an invoice
- Anyone who pays a supplier in person in cash or by check and wants a signature in return
Frequently asked questions
What does a payment made receipt (tediye makbuzu) mean?
Tediye means payment. A payment made receipt is a receipt that documents a payment the business has made and that the person receiving the money signs: it shows who was paid, when, how much, by what method and for what. For the business, it is proof that "I paid this money".
How do you fill out a payment made receipt?
In order: serial number, date, the payee's name or company name, the amount in figures, the amount in words ("Only one thousand eight hundred Turkish Lira"), payment method, reason for payment and expense type. For payments by check or promissory note, add the bank, serial number and due date. The most important step is that, when you hand over the money, the person receiving it writes their own name and signs in their own hand; a payment made receipt without a signature does not prove the payment.
What is the difference between a payment received receipt and a payment made receipt (tediye makbuzu)?
It is a difference of direction. A payment received receipt is issued when money comes INTO the business, and the business that takes the money hands it to the payer. A payment made receipt is issued when money goes OUT of the business; the paying business has the payee sign it and keeps the signed copy itself. Using a separate serial series for each keeps your records from getting mixed up.
Does a payment made receipt replace an invoice or an expense note (gider pusulası)?
No. A payment made receipt shows that the payment was made and that the other party received the money; it does not replace official documents such as the invoice for a purchase or the expense note (gider pusulası, the document issued for purchases from people who are not registered taxpayers). Which document is needed for which payment depends on your business's situation, so ask your accountant. The "payment voucher" (tediye fişi) in accounting software is also a different thing: it is the accounting entry for money leaving the cash account, while this receipt is the document signed by the other party.
How do you issue a payment made receipt for a payment by check?
Select "Check" as the payment method and write the bank name, the check serial number and the due date in the "Check / note details" row; the amount is the check's amount. If you are giving several checks, list each one in the same row in order, or issue a separate receipt for each check. Have the person who receives the check sign the receipt. To keep track of the due date of the check you have issued until the payment day, also add the same check as "Issued" to the check and promissory note tracking Excel sheet.
Is there a payment made receipt example in Word or PDF?
The file is in Excel (.xlsx) format because the second copy and the expense type totals are filled in by formula. You can open it in Excel, Google Sheets or LibreOffice and print it directly, or use "Save as PDF" to convert it to PDF. If you want a blank receipt, clear the light blue cells of the top copy, print it and fill it in by hand.
Is the template free, and is membership required?
Yes, it is free. The file doesn't ask for an email, a sign-up or a payment, and it has no watermark or cell protection. You can change the expense types, payment methods and receipt wording to suit you.
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Last updated: October 3, 2026
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