Inventory Tracking Excel
Automatically calculates remaining stock from incoming and outgoing movements, the low-stock alert, and total stock value.
After Excel: the Ofisx Inventory Management & Account Ledger apps
Excel templates work very well for one-person operations and a few hundred items. Once your product count grows, when you need to record things from your phone at the counter, or when you need to speed up with barcodes, it makes sense to move to an app. The Ofisx Inventory Management app automates what the templates on this site do: stock movements, customer and supplier account balances, payments received, receipts/invoices and reports in one place. No internet is needed, your data stays on your device, and you can import your Excel files directly, so you can fill in a template here and then upload it to the app.
Download the app
Offline or online?
Both versions do the same job; the difference is where the data lives and how many people can access it. If you work on a single device, sell in places without internet and want your data to stay on your phone, the offline version is the right choice; if several people or branches will work with the same data, or you will switch between phone, tablet and web, the online version is.
| Feature | Excel template | Offline app | Online version |
|---|---|---|---|
| Where the data lives | In a file on your computer | On your phone | In the cloud, in your account |
| Needs internet | No | No | Yes |
| Multiple users / branches | Difficult | Single device | Simultaneous, unlimited devices |
| When you change devices | You move the file | You restore from a backup | Just sign in |
| Sales with barcodes | No | Yes | Yes |
| Excel import/export | — | Yes | Yes |
| Setup | Download the file | Install from the store | Install from the store or sign in from a browser |
| Web panel | — | No | Yes (web.ofisx.com) |
How do you move from an Excel template to the app?
- Download a template from this site and fill in your product, customer-account or credit list.
- Install the app and open the import (Excel) section.
- Select your file; your product and account lists are transferred to the app.
- From here it is automatic: sales with barcodes, low stock alerts, account statements and reports.
- Keep backup turned on via Google Drive or iCloud.
Frequently asked questions
Is the app free?
You can install the app from the store for free and start using it. There is no requirement to sign up or create an account.
Can I import the data in my Excel file?
Yes. The app supports Excel import and export; you can fill in a template from this site and upload your product and account lists directly.
Does it work without internet?
Yes, the app works 100% offline and your data stays on your own device. You can use Google Drive or iCloud for backup.
Can I track credit sales?
Yes. The account section replaces the credit ledger: you get debt and receivable balances per customer, payment records, due dates and statement printouts.
Can it scan barcodes?
You can scan barcodes with your phone's camera to make sales and purchases, and print receipts from a 58/80 mm thermal printer.
What if several people need to access the same data?
The offline app runs on a single device. If your team needs simultaneous access, choose the cloud-based online version (web.ofisx.com); you can work with the same account on phone, tablet and web.
Can I switch from the offline version to the online version?
Yes. You can export your data from the offline app as Excel and import it into the online version, so you don't have to re-enter anything from scratch.
Start with a template first
There's no need to rush. Set up your system with the free templates below, and move your data into the app when your business grows.
Customer Account Tracking Excel
A statement table that tracks the debit–credit balance per customer or supplier account across all transactions and gives due-date warnings.
Store Credit Ledger Excel
A digital ledger that automatically calculates, per customer, the credit extended, the amount paid, the remaining balance and the number of days overdue.