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Asset Assignment Tracking Excel Template
The asset assignment tracking Excel template (zimmet takip) is a ready-made workbook with the formulas already set up. In a single table it shows which employee each piece of company equipment was handed to, when it was issued and whether its return is overdue. Just fill in the assignment number, employee, asset and serial number fields; the status column checks the return date and automatically writes "ASSIGNED", "OVERDUE" or "RETURNED" and colors the row. It can be used for any asset handed to staff, such as laptops, phones, handheld terminals, tools and work clothing.
Free download
Excel (.xlsx) · formulas, drop-down lists and colored alerts built in · no membership required.
📄 28 KB · .xlsx🧮 Formulas ready🔓 No password, no watermark💳 Free
What columns are in the template?
| Column | What it does |
|---|---|
| Assignment No. | The serial number you give each handover record. Used to match it with the signed assignment form. |
| Employee / Department | The person who received the asset and the department they belong to. Department is a drop-down list, and you can change the list on the "Lists" sheet. |
| Asset Code / Name | The internal code and name that identify the item. If you give it a code, matching it with the count and inventory templates becomes easier. |
| Category | Computer, phone, vehicle, warehouse equipment, tool, furniture or clothing. Selected from a drop-down list. |
| Serial / Barcode No. | The device's serial number or asset tag. If you have several of the same model, this tells you which one is with whom. |
| Quantity / Unit Value | The quantity handed over and the value per unit. |
| Total Value | Automatic: Quantity × Unit Value. |
| Assignment Date / Planned Return | The day it was handed over and the date it is planned to be taken back. Planned return can be left empty (open-ended assignment). |
| Return Date | Fill it in when the asset is taken back. The moment this cell is filled, the record is closed. |
| Status | Automatic: RETURNED (green) if returned, OVERDUE (red) if the planned return date has passed, otherwise ASSIGNED (yellow). |
How to use it
- Download the file and open it in Excel, Google Sheets, LibreOffice or WPS.
- Delete the 5 sample rows on the "Data" sheet and enter your own assignment records.
- Be sure to enter the Planned Return date for assets that must be taken back; the overdue alert looks at this column.
- When the asset is taken back, fill in the Return Date cell; the row turns green.
- On the "Summary" sheet, track the total value held by staff and the number of assignments with overdue returns.
Who is it for?
- Small and medium-sized businesses that issue laptops, phones or tablets to staff
- Companies managing field service and technical teams (tools, kits, handheld terminals)
- Warehouse and logistics businesses (PPE, work clothing, equipment)
- Human resources and administrative affairs departments
- Asset managers at schools, associations and public bodies
Frequently asked questions
What is zimmet (asset assignment)?
Zimmet is when a company asset is handed to a specific employee and becomes that employee's responsibility. The record shows who has the item and when it is due back.
Is the asset assignment tracking Excel template free?
Yes. The file is free, doesn't ask for a sign-up or email, and has no watermark. You can use and modify it freely in your business.
Does it replace the signed assignment form?
No. This template is a tracking list; the legally binding handover document is the assignment form (zimmet tutanağı) the employee signs. Use the list as a register of your forms, and keep the signed document separately.
How do I see which assets are overdue for return?
The "Status" column colors red as OVERDUE any row where the Planned Return date has passed but the Return Date is empty. The Summary sheet also shows the number of these records.
Can I give the same employee more than one asset?
Yes. Open a separate row for each asset; the employee count on the Summary sheet counts repeated names only once.
How many records can I use it for?
The formulas are set up for up to 300 rows. For more, select the last row and drag it down. When the number of records grows and several people start updating the same list, moving to a shared dashboard is the healthier choice.
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Last updated: October 3, 2026
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